Join our Team - clinical research manager
At Apricity Robotics we strive to harness the power of AI and robotics to bring the warmth of hope and healing, revolutionizing healthcare and transforming challenging situations into opportunities for growth and progress. Our robot is improving sonographers’ quality of life and improving the quality of ultrasound scans. Our team is differentiated by its expertise in creativity, engineering, and delivering robots with advanced intelligence, dexterity, and care – specifically designed to work alongside people, in existing environments. Every day, we embrace challenging problems, developing new solutions and practical implementations that make robots intuitive and exceptional co-workers. We approach our work with passion, making every day an adventure.
About The Role
We are looking for a Clinical Research Manager to build and run clinical research for our robotic platform and to generate the clinical and human factors evidence that validates our device. This role is based in Dublin, Ohio with travel to clinical sites. You will own our IRB relationships and submissions, run our clinical and usability validation studies from protocol through close-out, and manage the hospital partnerships and investigators who help us prove the device is safe and effective in real cardiac echo labs.
This is a hands-on, build-it-yourself role. You will set up the clinical research function from the ground up, run it to Good Clinical Practice and FDA requirements, and produce documentation that holds up to inspection. You will report to the COO and work closely with our regulatory strategy and our systems engineering and design assurance work, because the studies you run feed directly into our design validation and our 510(k) submission. As the company grows, this role anchors clinical research and clinical operations at Apricity.
What You’ll Do
Stand up Apricity’s clinical research function, building the processes, templates, and study documentation needed to take an early-stage device through human subjects research, where little exists today.
Own IRB submissions and their full lifecycle: prepare and submit initial applications, amendments, continuing reviews, and safety reports, and maintain active approvals across every study site with no lapses.
Develop and manage study protocols, informed consent forms, and case report forms with clinical, regulatory, and engineering input, so each study produces the evidence the design validation and 510(k) require.
Plan and execute clinical and human factors validation studies end to end, including site selection, activation, enrollment, monitoring, data collection, and close-out, against defined timelines and enrollment targets.
Build and manage hospital and investigator relationships: negotiate and track clinical trial agreements, train site staff, and serve as the day-to-day contact that keeps sites enrolling and compliant.
Run every study to Good Clinical Practice (ICH E6) and the applicable FDA regulations (21 CFR 50, 56, and 812), maintaining audit-ready trial master files and continuous inspection readiness.
Coordinate the human factors validation studies that show the device is safe and effective for sonographers and clinicians in real use, and feed the results into the design validation and risk files.
Own clinical data integrity: oversee data capture, query resolution, and source verification so the dataset supports a clean analysis and a defensible submission.
Manage clinical study budgets, site payments, and timelines, along with any CRO, central IRB, or monitoring vendors.
Track and report enrollment, study progress, and safety events to leadership, escalating risks to timeline or data quality early enough to act on them.
Maintain current CITI certification and keep the team’s human subjects research training up to date.
About You
Bachelor’s degree in life sciences, nursing, biomedical engineering, or a related field, with an advanced degree or clinical background a plus.
5+ years managing clinical research, ideally medical device studies (IDE or comparable), including running studies from start-up through close-out.
Current CITI certification in human subjects research.
Hands-on experience with IRB submissions and lifecycle management, including initial applications, amendments, continuing reviews, and safety reporting.
Working command of Good Clinical Practice (ICH E6) and FDA clinical research regulations (21 CFR 50, 56, and 812).
Proven ability to build and manage clinical site and investigator relationships, including clinical trial agreements and site activation.
A track record of running studies to timeline and enrollment targets, with clean, inspection-ready documentation.
Comfort operating without a defined playbook.
Excellent organization and communication: you can keep multiple sites, timelines, and regulatory deadlines on track at once.
High energy, intrinsic motivation, and the focus to drive intensely on the problems that matter most.
Bonus Points
Experience with cardiovascular, imaging, or echocardiography studies.
Experience running human factors and usability validation studies (IEC 62366).
Experience with IDE submissions and significant-risk device studies.
Familiarity with electronic data capture (EDC) systems and clinical data management.
Clinical research certification such as ACRP CCRC or SOCRA CCRP.
Existing relationships with cardiology or echo lab clinical sites.
Prior early-stage or startup medtech experience.
Compensation
Our salaries are based on paying competitively for our size, industry, and location. The salary for this position is $115,000-$160,000 annually, depending on experience.
Benefits
Competitive stock options
401k with employer match
Employee medical, dental, and vision insurance 100% covered by Apricity, with options to add dependents through a subsidized pre-tax deduction
Insurance Coverage: medical, dental, and vision insurance available
Flexible Time Off policy
10 paid company holidays, including an end of year holiday shut down
As this is an in-person role, relocation assistance is available to move you near our Dublin, Ohio office.
Applicants must be authorized to work for any employer in the U.S.
Apricity Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Apricity Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Apricity Robotics prohibits any such discrimination or harassment.